Procurement Guide

Complete Paper Machine Clothing Procurement Framework

Purchasing paper machine clothing is about more than price comparison. This guide provides a systematic procurement decision framework.

Step 1: Specify Requirements

Machine Information Collection Checklist

• Machine manufacturer and model
• Machine type (fourdrinier / twin-wire / hybrid)
• Machine width (deckle) and wire width
• Design speed and current operating speed
• Grades produced (type, basis weight range, furnish)
• Current fabric specifications and performance
• Annual consumption quantities per position
• Performance goals and pain points

Performance Baseline Documentation

• Current fabric life (days and tons)
• Current machine efficiency (%)
• Sheet quality metrics (formation, moisture profile, strength)
• Steam consumption (tons steam / ton paper)
• Downtime frequency and causes

Step 2: Supplier Evaluation (5 Dimensions)

Dimension 1: Technical Capability

• In-house design and engineering team
• Raw material quality and traceability (Teijin PET, Nextrusion PA, etc.)
• Testing laboratory: ISO 9237 (permeability), ISO 9073 (tensile), ISO 12947 (abrasion)
• Machine-specific design capability (not just off-the-shelf)
• R&D investment and innovation pipeline

Dimension 2: Quality Systems

• ISO 9001:2015 certification
• Raw material traceability (complete chain of custody)
• Pre-shipment testing (every fabric tested before dispatch)
• Statistical process control in manufacturing
• Defect rate and claim history

Dimension 3: Service & Support

• Installation guidance (especially for new customers)
• Performance monitoring and optimization
• Troubleshooting response time (24h target)
• Technical training for mill personnel
• Dedicated account engineer or rotating support

Dimension 4: Commercial Terms

• Pricing transparency (fabric cost + freight + any extras)
• Payment terms (30% advance + 70% before shipment is standard; L/C for >$50K)
• Delivery lead time (standard: 15-25 days forming/dryer, 20-30 days complex press)
• Consignment inventory program availability
• Warranty and claims process

Dimension 5: Track Record

• Similar machine references (same manufacturer, grade, speed)
• Customer retention rate
• Average fabric life on comparable applications
• Case studies with measurable results

Step 3: TCO Analysis (Total Cost of Ownership)

Compare cost per ton, not fabric price:

Cost Element	Lower-Price Supplier	PAPTEX Premium	Difference
Fabric price per set	Lower	Higher	+15-20%
Fabric life (days)	Shorter	Longer	+30-50%
Annual fabric sets needed	More	Fewer	-20-30%
Annual fabric cost	Moderate	Comparable	~Even
Machine efficiency	Lower	Higher	+2-5%
Steam savings	Baseline	-8-15%	Significant
Quality claims / waste	More	Less	Reduced
Total cost per ton	Higher	Lower	PAPTEX wins

Step 4: RFQ Preparation

Essential Information to Include:

1. Full machine specifications (manufacturer, model, year, type, width, speed range)
2. Position details (which press/forming/dryer position)
3. Current fabric: type, make, specifications, performance (life, issues)
4. Paper grades produced: type, basis weight range, furnish composition
5. Operating conditions: speed, temperature, pH, chemical additives
6. Shower details: type, pressure, chemical use
7. Performance targets: desired life improvement, quality goals, energy targets
8. Quantity: annual estimated usage, trial order size
9. Delivery requirements: lead time expectations, shipping terms (FOB/CIF)
10. Quality documentation: test certificates required, inspection protocols

Step 5: Trial and Validation

Trial Protocol:

1. Start with 1-2 positions (not entire machine)
2. Document baseline performance comprehensively
3. Run trial fabric for full expected life
4. Compare: life (days & tons), machine efficiency, sheet quality, energy consumption
5. Calculate actual TCO vs. previous supplier

Quality Verification on Receipt:

• Visual inspection (packaging integrity, fabric appearance)
• Dimensional check (width, length per order)
• Weight verification (for press felts)
• Permeability check (CFM meter)
• Seam integrity inspection
• Compare against order specifications and pre-shipment certificates

PAPTEX Commercial Summary

Item	Standard	Notes
Pricing	Mid-upper tier	10-20% above local/regional; 15-30% below top European
Lead Time	15-25 days (forming/dryer)	20-30 days (complex press felts)
Expedite	7-10 days	Emergency orders
Payment	30% advance + 70% before shipment (T/T)	L/C at sight for >$50K
Shipping	FOB Shanghai/Ningbo (standard)	CIF available; Air freight for urgent
Packaging	ISPM 15 wooden crates + moisture barrier	Custom labeling available
MOQ	1 piece per design	Recommended first order: 2 forming (1 running + 1 spare)
After-Sales	Installation guidance, performance monitoring, 24h troubleshooting response, quarterly reviews	By 38+ engineer team — not sales reps
Samples	A4 fabric swatches (free for qualified inquiries)	Trial fabric at discounted price + engineer support
Consignment	Available for regular customers	Pay only upon shipment from consignment stock